It's getting close to that time of year when people realize that they might have to issue 1099-Miscellaneous forms to independent contractors that work with them. They then often realize that they don't know what to do or if they have the necessary information. As a CPA firm, we often see people required to issue 1099-MISC forms scramble to get together the necessary information. Business owners can make this process easier on themselves by 1) keeping accurate accounting records and track of how much they have paid each vendor and 2) having each vendor fill out a W-9 form before they are paid their first check. The W-9 form will provide the business owner with the address and tax id of the vendor. This is hard information to track down if the vendor is no longer providing services (lost the receiving payments incentive).
Ultimately, the business owner is responsible for issuing these forms regardless of the circumstances and required to certify on their tax return that if they were required to issue a 1099-MISC form that they have done so.